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BIDS, RFPS, RFQS AND GRANTS · ALL 50 STATES
Winning the work starts
before you write a word.
98% of the bids we submit win. We price the bid, answer the RFP or RFQ, build the grant, and write the clauses that protect you once you’re awarded. Already wrote yours? Send it over and we’ll review it before it goes out.
For anyone who has to answer an RFP or RFQ.
WHO IT’S FOR
If the work you want comes through a formal bid, a request for proposals, a request for qualifications or a grant cycle, this is for you. Industry doesn’t matter. The rules of winning are the same.
Firms that bid for a living
BIDS AND CONTRACTS
Contractors, service companies and vendors chasing public, commercial and resort contracts, where one missed requirement sends the whole package to the reject pile.
Artists and specialists
ARTISTS AND SPECIALISTS
Public art calls, commissions and specialty scopes where the committee needs to see your vision, your budget and your ability to deliver, all on one page.
Grant seekers
GRANTS
Nonprofits, businesses and agencies whose funding depends on a narrative and a budget that tell the same story the funder wants to hear.
WHY GOOD COMPANIES LOSE BIDS
Where bids
are lost.
Most bids aren’t lost on quality. They’re lost on a form, a number or a sentence nobody caught before the deadline.
What the bid asks for. Where it cracks.
The price. Guessed from the last job, too high to win or too low to make money.
The scoring criteria. A beautiful proposal that doesn’t answer what the committee is scoring.
Required forms. One unsigned certification and the whole package is thrown out unread.
Addenda. A change issued three days before the deadline that nobody saw.
The Q&A window. Questions that could have shaped the scope, never asked.
Insurance and bonding. Requirements that surface after award and eat the margin.
Contract clauses. Indemnity and payment terms signed as written, with no exceptions taken.
Qualifications. Great past work, told in a way that doesn’t match this scope.
Grant budgets. A budget that doesn’t match the story the narrative tells.
The deadline. Portals that crash, files too large and uploads at 4:59.
The debrief. Losing and never asking why, so the next bid loses the same way.
Every one of these is preventable. That’s how you get to 98%.
Nothing is left for anyone to argue about.
The outcome our clients name first isn’t the award. It’s that everyone knew what to expect, and they made more money on the job than they had before.
Every line is already answered
Scope, quantities, unit pricing, schedule and payment terms are written before the owner has to ask. Questions are what cause revisions.
What isn’t yours is in writing
Permits, inspections, owner decisions, weather and site conditions are listed as not your responsibility, so nobody finds out later.
The schedule is defensible
A hard completion date with disclosed float, tied to the conditions that have to be true for you to hold it.
Changes are priced in advance
A change order schedule is attached from day one, so added work is a rate, not a renegotiation.
Signed, not marked up.
This is the page most bidders never write. It’s also why our proposals come back signed instead of marked up.
Included in your price
SCHEDULE OF VALUES · EVERY ENGAGEMENT
Unit cost rebuilt against current market
Labor burden, taxes and classification
Mobilization, rented equipment, consumables
Insurance, bonding and certificate coordination
Named margin and experience premium
Hard finish date with 15 percent schedule float
Not your responsibility
NOT YOURS
County review and permit timelines
Inspection delays and re-inspection
Owner decisions and design changes
Weather, access and site conditions
Litigation or title matters on the parcel
One strategist. Every bid, start to award.
You work with Crystal one to one. She reads the solicitation, learns your numbers and your story, and she’s the one you call when the addendum drops two days before the deadline.
Behind her is a team that handles the research, the pricing checks and the compliance work, so your bid goes in complete and on time.
Estimating · Bid pricing checked against market and your real costs
RFPs · Full proposals written to the scoring criteria
RFQs · Qualifications packages that get you on the short list
Grants · Narratives, budgets and attachments that match
Clauses · Exceptions, clarifications and terms that protect your margin
Review · A second set of eyes on the bid you already wrote
You do the work. We win it. Let’s work together.
WHAT WE DO
Everything it takes
to win the work.
A number that wins and still pays.
BID ESTIMATION
– Full cost analysis against market standards, adjusted to your niche
– Pricing strategy built around how this buyer scores price
– Insurance, bonding and the costs nobody remembers to carry
Written to the way they score.
RFP RESPONSES
– Every requirement mapped and answered in the order they ask
– Approach, schedule and staffing written for the evaluation committee
– Forms, certifications and attachments checked before submission
Get on the short list.
RFQ RESPONSES
– Qualifications, past performance and references told as a story
– Team resumes and project sheets that match the scope
– Code and permitting research when the scope calls for it
A narrative and a budget that agree.
GRANTS
– Funder research and fit before you spend a week writing
– Need statements, outcomes and evaluation plans
– Budgets and budget justifications that hold up to review
Win it without signing away the margin.
CLAUSES AND TERMS
– Indemnity, payment, retainage and termination terms read line by line
– Exceptions and clarifications written so they don’t sink the bid
– The strategy behind our 98%: fewer revisions, faster awards
Already wrote it? Send it to us.
BID REVIEW
– Compliance check against every requirement in the solicitation
– Pricing, clauses and narrative reviewed for gaps and risk
– Marked up and back to you with time to fix it before the deadline
FROM SOLICITATION TO AWARD
How a bid moves
through ApreGrow.
Write it with us, or send us yours.
FIVE STEPS, START TO AWARD
Winning bids aren’t written the night before. They’re decided early, when you choose which bids to chase, how to price them and what terms you’re willing to accept. We run that whole process with you, from the first read of the solicitation to the debrief after the award. If your team already writes its own bids, we step in where you need us: the estimate, the clauses, or a full review before you hit submit.
Go or no go
STEP 1 · WHEN THE SOLICITATION LANDS
– Read the full solicitation, addenda and scoring criteria
– Decide if this bid is worth your time and if you can win it
– Set the calendar backward from the deadline
Requirements and questions
STEP 2 · BEFORE ANYONE WRITES
– Every requirement pulled into one compliance checklist
– Questions submitted during the Q&A window
– Research on the buyer, past awards and the competition
Estimate and price
STEP 3 · WHILE THE STORY TAKES SHAPE
– Bid estimation built from your real costs and current market
– Pricing strategy matched to how price is weighted
– Clauses reviewed and exceptions drafted
Write and assemble
STEP 4 · THE FINAL STRETCH
– Narrative written to the scoring criteria
– Forms, certifications and attachments completed
– Final review against the checklist, then submitted on time
Award and debrief
STEP 5 · AFTER THE DECISION
– Contract terms negotiated before you sign
– Debrief requested win or lose
– Lessons carried into the next bid
TWO MINUTES, FIVE QUESTIONS
What are lost bids
costing you?
Use a normal year. Count every RFP, RFQ and grant you answered, and every late night it took to get them in.
Pick the way you want to work with us.
Every bid is different, so every bid is priced on its own. You get the total cost in writing before we start, and we follow the fee rules of each solicitation and funder.
Ongoing retainer
FROM $3,400/MONTH
Your bid desk, run every week.
Bid consult
FREE
We review the solicitation at no cost, then quote you one total price for the bid.
Full representation
7% OF TOTAL PROJECT VALUE
From the bid through the work itself. Only where the solicitation or funder rules allow it; many grants don’t.
Hourly
$250 PER HOUR
For a bid review or a clause you need answered now.
White glove, by design.
We take on a limited number of bids at a time, on purpose. You won’t be outsourced. You won’t be handed off or routed to a representative. You work directly with Crystal Peña, start to finish.
Based in Pinedale, Wyoming. Serving clients in all 50 states. crystal@apregrow.com · (307) 200-5167
Bid Estimation, RFP & RFQ Response Services
ApreGrow provides bid estimation, RFP and RFQ responses, grant writing and proposal review for contractors, resorts, healthcare organizations and public-sector projects. We price the work, research the requirements and write proposals built to win, with a 98% proposal acceptance rate. Serving clients in all 50 states.